This notice explains how Mentora Ecosphere Limited, trading as MEN ("MEN"), may collect, use and protect personal information when you interact with MEN, including through this website.
This notice is published as general information about MEN's approach to personal data and does not itself constitute a representation of formal legal or regulatory compliance.
This notice may apply to website visitors, prospective clients, clients and client contacts, professional advisers, suppliers and business partners, and people who contact MEN. Where MEN establishes future communications such as a mailing list, this notice will be updated accordingly; no such list currently exists.
The categories of information MEN may collect include:
Identity and contact information
Organisation and business information
Correspondence and enquiry information
Professional or commercial information relevant to an engagement
Website, device and technical information, where analytics or necessary website technologies collect it, and information required for legal, regulatory, AML/KYC or professional obligations where applicable
Please do not include highly sensitive information (such as financial account details or special-category data) in an initial website enquiry. The public contact form is not designed to collect sensitive documents.
Information may be collected directly from you, through correspondence and other interactions, through the process of establishing and managing a professional engagement, through website technologies where applicable, and through legitimate professional or business sources where appropriate.
MEN may process personal information to:
Respond to enquiries and assess whether MEN can assist
Establish and manage professional engagements and provide agreed services
Communicate with clients and professional contacts
Comply with legal, regulatory, tax, AML/KYC and professional obligations where applicable
Manage risk, security and business administration, improve the website and services where appropriate, and manage legitimate business relationships
Depending on the circumstances, MEN may rely on one or more of the following lawful bases under UK GDPR: taking steps at your request before entering into a contract, or performance of a contract; compliance with a legal obligation; MEN's legitimate interests, balanced against your rights and interests; or consent, where genuinely relied upon for a specific purpose.
Where special-category data could arise in the course of professional work, MEN will consider the additional conditions required under UK GDPR on a case-by-case basis rather than relying on a single blanket basis.
MEN may share personal information, where appropriate, with:
Professional advisers and service providers supporting MEN's operations
Regulators or public authorities, where legally required
Specialist advisers involved with the client's knowledge, or as necessary for an engagement
Other parties where required by law or expressly authorised by you
MEN does not sell personal information.
Where personal information is transferred outside the UK, MEN considers the applicable data-protection requirements and appropriate safeguards relevant to the transfer.
MEN uses proportionate organisational and technical measures appropriate to the nature of the information it holds and its professional responsibilities.
MEN may use technology, automation and artificial intelligence to support research, analysis, administration and professional workflows. The use of technology does not remove MEN's obligations concerning confidentiality, data protection and appropriate professional oversight.
Information is retained for periods appropriate to the purpose for which it was collected, applicable legal and regulatory obligations, professional requirements, the establishment, exercise or defence of legal claims, and legitimate business requirements.
Retention periods vary according to the nature of the information, the purpose for which it is held and applicable legal, regulatory and professional requirements.
Subject to applicable exemptions and conditions, you may have rights to:
Access, rectification and erasure of your personal information, where applicable
Restriction of, and objection to, certain processing
Data portability, where applicable, and withdrawal of consent where processing depends on consent
Complaint to the UK Information Commissioner's Office (ICO)
Not every right applies in every circumstance; whether a particular right applies depends on the lawful basis and nature of the processing involved.
Where the website uses cookies or similar technologies, including for analytics, this will be explained in our
Cookies PolicyThe Cookies Policy should be read together with this Privacy Notice.
This website may contain links to third-party websites. MEN is not responsible for the privacy practices or content of websites operated by other organisations, and this notice does not extend to them.
MEN may update this notice from time to time to reflect changes in its practices, technology or legal obligations. The current version applies from the date it is published on this website.
For privacy-related enquiries, contact MEN at hs@men.ltd.
Privacy-related enquiries are handled through MEN's privacy contact at the address above.
If you are not satisfied with how MEN has handled your personal information, you may also have the right to complain to the UK Information Commissioner's Office (ICO).
Contact MENThis notice should be read alongside our
Website Terms of Use